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Our Privacy Policy

This Privacy Policy (“Policy”) forms part of our Terms and Conditions of Use (“Terms”) and both this Policy and the remainder of the Terms apply to your membership and/or use of Litopia Writers’ Colony, which is owned and administered by The Redhammer Management Limited and references in this Policy shall be deemed for all purposes to include reference to The Redhammer Management Limited and any subsidiary or holding company of The Redhammer Management Limited that is from time to time involved in the ownership and/or administration of Litopia Writers’ Colony (which for ease of reference we shall refer to herein as “Litopia” “we” or “us”)

Litopia is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Litopia may change this Policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. Any changes made take effect immediately that they are published on the site. This Policy is effective from 11 March 2008.

This Policy (together with our Terms and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

By using this web site and Litiopia you consent to the collection and use of your personal information as set out in the Terms and this Policy.

For the purpose of the Data Protection Act 1998 [(the “Act”)], the data controller is [The Redhammer Management Limited 1-5 Lillie Rd London SW6 1TX].

What we collect

We may collect the following information:

·        name and job title

·        contact information including email address

·        demographic information such as postcode, preferences and interests

·        other information relevant to customer surveys and/or offers

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

·        Internal record keeping.

·        We may use the information to improve our products and services.

·        We may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided.

·        From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail.

·        We may use the information to customise the website according to your interests.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Unfortunately, the transmission of information via the internet is not completely secure. Athough we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. [Redhammer Management Limited and/or any member of the Redhammer Group] will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Disclosure of your Information

We may disclose your personal information to any subsidiary or holding company of The Redhammer Management Limited (together “Redhammer Group”).

We may disclose your personal information to third parties:

·        In the event that we and/or Redhammer Group sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

·        If The Redhammer Management Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

·        If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and other agreements; or to protect the rights, property, or safety of [The Redhammer Management Limited and/or any member of the Redhammer Group], our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.]

·        Where we receive a complaint from a third party that any contribution made by you is defamatory, or infringes their copyright or other intellectual property rights and we are requested to disclose your personal data (address, proper name, and telephone number) to them to enable them to make contact with you direct in order to pursue their complaint. It shall not be necessary for us to verify truthfulness of the complaint before we disclose this information, but we will endeavour to notify you of the complaint as soon as reasonably practicable

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

·        whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes

·        if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at admin [AT] litopia [DOT] com.

Save as otherwise stated in this Policy, we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to The Redhammer Management Limited 1-5 Lillie Rd London SW6 1TX.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

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